Record of Teaching - Instructions
Completion of this record is important:
• to enable your practice to be paid for teaching
This record can be maintained by either the supervisor or the registrar – whichever method works best for your practice. It is important that it is filled out as the teaching is done; otherwise it becomes very difficult to complete these forms accurately. Please make sure it is legible!
We do want the form to be returned promptly at the end of each month so that your practice is paid and so that we do not have a large un-invoiced liability.
Some teaching sessions are legitimate teaching time for the registrar but would not be claimed by the supervisor for teaching allowance. For example, some practices with more than one registrar may conduct some joint teaching sessions. (This is fine as long as each registrar still receives one hour of one-on-one teaching each week and the joint sessions are meeting the registrar’s needs). If joint sessions are held they should be recorded on each registrar’s sheet but payment should only be claimed on one registrar’s sheet. On the other sheets please mark the time with an * and deduct the joint teaching time from the total teaching time to arrive at the claimed time.
Fields on the form
The name of the registrar, the term and the registrar number will already be entered.
Month – practices are requested to complete and submit a claim form at the end of each month.
Week 1, 2 etc – It assists us if the claim is grouped by week, with week 1 being the week starting with the first Monday in that month. Some months will have five Mondays, hence the provision for week 5. Please enter claims for the complete week, even if the week runs into the next calendar month.
Date – the day the teaching occurred.
Start time and duration in minutes – while this may be tedious, it is necessary for accountability and payment.
Conducted by – the name of the doctor or person who conducted the teaching session. This will not always be the supervisor.
Teaching method – we encourage supervisors to use a variety of teaching methods. We would like to be able to analyse what methods are being used.
Topic/content – content will be determined by both supervisor and registrar and by the cases encountered. We would like to be able to analyse this.
Signature – this needs to be signed off as an official claim. It is preferable that the supervisor signs it off as they then see all of the teaching that is occurring, but it can be signed by another doctor in the practice if the supervisor is absent.
ABN and name of entity – this will already be entered. Let us know if this changes or is incorrect.